The purpose of recruitment is to present fraternity and sorority life to Randolph-Macon College students who are not affiliated with a fraternal organization. The recruitment efforts of Fraternity & Sorority Life should include as many students as is reasonably possible who desire to affiliate, should be open and honest, and introduce prospective members to all phases of a chapter’s activities. In addition, fraternity and sorority recruitment efforts should emphasize the personal and financial responsibilities, including housing obligations, that membership entails. The College does not require that every student who enters the recruitment process be guaranteed an invitation to membership. However, the College stipulates some policies and programs to make inclusiveness rather than exclusiveness the operative function of recruitment. The following standards will be used to evaluate each chapter’s progress toward excellence in recruitment.
Each chapter will submit a written Recruitment/Intake Plan by September 15, 2023 that will outline, at minimum, the following:
Section 1: Academic Standards for Recruitment
Chapters will affirm their commitment to maintaining academic standards for Recruitment. Chapters must not extend bids that are below their inter/national GPA requirement, or the College required minimum of 2.0. The highest standard will take precedence. Chapters may set standards higher than current standards at any given time and are encouraged to do so.
Section 2: Primary Recruitment/Intake Plan
The Chapter will outline its recruitment goals and process for the primary recruiting/joining period each semester.
Section 3: Continuous Open Recruitment Plan
Randolph-Macon College embraces the philosophy of Continuous Open Recruitment and allows for chapters to take new members at any time they are determined to be eligible in a manner as outlined by the governing council. Chapters are encouraged to recruit new members during the time that classes are in session. The requirements regarding initiation will start from the date of bid acceptance.
Section 4: Recruitment Rules
Chapters will articulate their intent to abide by the rules for recruitment or intake as established in the Inter-Fraternity Council, College Panhellenic Council, NPHC, and/or Student Engagement Center as applicable.
Each Chapter will develop and submit a New Member Education Plan to be implemented by the chapter during the fall and/or spring new member period. A copy of the new member education plan must be submitted to the Student Engagement Center by September 15, 2023. For chapters who defer recruitment or intake until the spring semester, the plan submission may be delayed until February 15, 2024. The purpose of submitting this is to ensure that each chapter has a current new member education program as well as to offer suggestions for improvement.
The Plan should contain at the very minimum:
- Section 1 – Headquarters Sanctioned Education Sessions
- Section 2 – All New Member Requirements
- Section 3 – A Community Service Project
- Section 4 – Attendance at SEC/IFC/CPC New Member Education
- Section 5 – Academic/Employment Excuses Policy
- Section 6 – 8-Week Joining Process Maximum
All chapters will complete their new member education program and complete the initiation ceremony for all new members within eight weeks of bid-day or less if your organization or council requires you to conduct new member education in less than eight (8) weeks. Only the Associate Vice President for Student Affairs can allow a chapter to extend their new member education period beyond 8 weeks.
*Note: Throughout the new member education period, new members are not permitted to be engaged in fraternity/sorority activities past 11:00pm. In addition, a maximum of four specific new member education activities can be held during each week of the new member education period.
- Chapter Submits Recruitment/Intake Plan
- Chapter Submits New Member Education Plan
- Chapter Follows all Recruitment/Intake Rules
- Method of Reporting: SEC & Council Reports
- Deadline: End of Fall and Spring