How to Complete an Alternative Testing Agreement

How to Complete an Alternative Testing Agreement and Upload an Assessment in Disability Services Online (DSO)

Starting Fall 2020, the Office of Disability Services will begin using a platform which we call Disability Services Online (DSO). This new system includes a Faculty Portal, which allows instructors to view Letters of Accommodation for students in their courses and provide information about their assessments being proctored by Disability Services. Please review the following instructions pertaining to completing an Alternative Testing Agreement and uploading an assessment using the Faculty Portal.

Note: While we strongly encourage the use of the DSO Faculty Portal, the Alternative Testing Agreement can be reached via the link sent to your RMC email account at the beginning of the semester to reach the same page. The Alternative Testing Agreement must be completed in the Faculty Portal by the day prior to a student’s first scheduled assessment in the Disability Services testing space. Disability Services will not be able to proctor a student’s assessment if a Testing Agreement has not been submitted by their faculty member.

1. Go to the Randolph-Macon College’s “Welcome to Online Services” landing page by using the following link: https://bachelor.accessiblelearning.com/RMC/. Enter the same RMC credentials you use for your RMC email account. Include “@rmc.edu” when entering your username.

Randolph-Macon College login page where students are required to enter their username and password.

2. Each time you log-in to the Faculty Portal, you will be asked to read over a FERPA Confidentiality Statement before viewing a student’s accommodations. Once you have reviewed the statement, click “Continue to View Student Accommodations”.

The Instructor Authentication Page where the instructor can view the FERPA Confidentiality Statement alogn with the link to view Student Accommodations.

3. Now you can see an overview of all the students in your class who have sent their Letter of Accommodation to you. Refer to the legend to identify approved accommodations for each student. Select “View” to see a specific student’s Letter of Accommodation. A copy of the Letter of Accommodation will also be sent to your RMC email.

A seciton titled List of Studnets Who Requested Accommodations where instructors can view the requests of each of their students.

4. The Letter of Accommodation emailed to your RMC email account has a link to the Alternative Testing Agreement and information about the student who requested the accommodations.

Example student letter of accommodation sample.
Example student letter of accommodation sample showing lin to https://bachelor.accessiblelearning.com/s-RMC/TestingAgreement.aspx where instructors can see the Alternative Testing Agreement.

5. In the “Specify Alternative Testing Agreement” box, choose the appropriate class from the drop-down menu then click “Continue to Specify Alternative Testing Agreement”. You will be directed to the Alternative Testing Agreement.

To specify an alternative testing agreement, the instructor selects the appropriate class from the Select Class dropdown, then clicks Continue to Specify Alternative Testing Agreement.

6. Answer all questions on the Alternative Testing Agreement fully. It will provide Disability Services with the parameters for different types of assessments in your course. Failure to complete all the requested information in the Testing Agreement may result in a delay in testing administration for students in the future. Note: The testing agreement will be applied to all students in that section registered for testing accommodations, so you will not need to complete a testing agreement for several students in the same course. Once complete, click “Submit Alternative Testing Agreement”.

The instructor selects the exam length of finals, midterms, quizes, and standard exams, submits their phone number, and any additional notes. Then they may click the Submit Alternative Testing Agreement button.

7. To edit an Alternative Testing Agreement, select the “Alternative Testing” tab found under “Views and Tools” from the Faculty Homepage. Inside the “List Alternative Testing Agreement” box, select the class you wish to edit and select “View”. If you simply wish to copy an agreement to a different section of your class (example: History 111 section 1 & 2 have the same tests), choose the class you want to copy an agreement to and select “Copy”.

In the Alternative Testing Section an instructor may edit an existing agreement by selecting the agreement from the Select dropdown. They may also use the Copy to dropdown to select an agreement they wish to have a similar agreement.

8. To upload a quiz/exam/final to the secure Faculty Portal, go to the “Alternative Testing” tab found under “Views and Tools” from the Faculty Homepage. In the “Step 1 – Select Action” box, choose from one of three options:

  • “Upload File to Exams” – Add an extra file to assessment already uploaded
  • “Specify Exam Instructions” – Note a change in assessment directions (Example: can only use a calculator on assessment 2)
  • “Export All Exam Details” – Upload an assessment

In the “Step 2 – Select from the Following Courses” box, check the box next to each student who should receive the assessment you are uploading.

In the “Step 3 – Confirmation” box, select “Confirm your Selections”.

To confirm a quiz, exam, or final the instructor must under Step 1 - Select Action choose from Upload File to Exams, Specify Exam Insturctions, or Export All Exam Details. Use this option to add an extra file to an exam already uplaoded, note a change in testing directions, or upload an exam. Then for Step 2 - Select From the Following Courses the instructor selects each course to receive the Action. Finally in Step 3 - Confirmation they may confirm their action.

9. If you selected “Specify Exam Instructions” in the “Step 1 – Select Action” box in the previous image, you will be directed to answer a question in the “Additional Exam Instructions” box.

Example Question: How is this assessment (quiz/exam/final) different from what you put on the Alternative Testing Agreement?

Once an explanation has been entered, click “Submit Exam Instruction”.

Under Additional Exam Insturctions the instructor may specify how a specific assessment is different from a standard exam, quiz, midterm, or final as specified in the Alternative Testing Agreement. Once these differences are listed, they may click the Submit Exam Instruction button.

*If you have any questions concerning the new DSO Faculty Portal testing features, contact the Office of Disability Services at DSS@rmc.edu or 804-752-3152. We are here to help you!