Student Organization Assistant


Department: Student Life

Reports to: Assistant Director of Student Life

The Office of Student Life seeks dedicated Student Organization Assistants (SOAs). SOA’s must be dedicated to the student organization needs of the campus and must demonstrate through their actions an ongoing commitment to providing quality service and support to student leaders and organizations. SOA’s will assist with all aspects of student organizations including: student organization services, student organization registration, student organization training, student organization accounts, student organization event support, room reservations, and LEAD workshops. SOA’s are paraprofessional staff members who are expected to model good choices and to provide stellar support to other student leaders. 

Essential Duties & Responsibilities

Includes but not limited to the following:

  1. Provide support and training to all clubs and organizations on campus about the BUZZ online involvement portal.
  2. Provide in office support to all student organizations during office hours and provide direct support to an assigned number of student organizations as their point person for all student organization needs.
  3. Promote, market and publicize student organization advice, info, deadlines, etc. utilizing social media (Twitter, Facebook, Instagram, The Buzz, etc.), and tangible flyers/posters.
  4. Serve as the contact point for students who wish to start a club/organization on campus, open an account, or submit an event.
  5. Help develop and execute surveys, evaluations, assessments and to maintain records of support success and trends.
  6. Keep track of data including: feedback on workshops, status of clubs/organizations, needs of students as requested.
  7. Assist student organizations with learning to complete budget paperwork and providing it to the Assistant Director to review and approve.
  8. Reserve appropriate spaces and setup.
  9. Review and stamp posters for registered student organizations.
  10. Help plan Activities Carnival, Camptown booths, Pass the Gavel, and other campus events involving student organizations.
  11. Educate student leaders on policies and provide feedback on needed services.
  12. Other duties as assigned

Qualification Requirements

To perform this job successfully, an individual must be able to accomplish each essential duty beyond satisfactorily. The requirements listed below are representative of the knowledge, skills, abilities, training and experience required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities:

  1. Well-developed oral and written communication skills.
  2. Ability to work collaboratively with students, colleagues, and staff.
  3. Skills in time-management and organization.
  4. Ability to work independently.
  5. Knowledge off Microsoft Office.
  6. GPA average of at least 2.5.
  7. Proven leadership and Success on campus (Leadership Fellows, leader on campus, individual awards).
  8. Clean Judicial Record is preferred.

Working Conditions/Physical Demands

The majority of the duties of this position are performed under normal office conditions, however, this job does require that the advisor be able to work weekends, evenings and flex periods. The advisor will interact with professional colleagues, students, parents of students, alumni, College volunteer groups and off-campus agencies. 4/18