Article 2: Residence Life Administrative Actions
The Office of Residence Life reserves the right to take the following administrative actions in relation to residential students:
A. Relocation
A Residence Life professional reserves the right to relocate a student if the student may benefit from living in another room or residence hall. A Residence Life professional staff member will decide which hall and room may be most conducive for the student to experience a positive living/learning environment. Relocation options may be limited by the number of available spaces and subject to a fee for the administrative change assessed by the Business Office.
B. Contract Termination
The College may cancel the housing contract if a student fails to meet the full terms and conditions of the contract, including adhering to College and Residence Life policies, or if a student becomes a detriment to the residential community or does not attend class and make satisfactory academic progress. A student will normally be given 24 hours to clear the residence hall and vacate the room, but the College reserves the right to dictate the timeline. All of the restrictions of housing warning also apply to contract termination. Students who have their contract terminated may not be allowed to live in residential housing for the remainder of their matriculation. Students can review the housing contract on eRezLife or the Office of Residence Life website.
Article 3: Your Residence Hall Responsibilities
As a resident of Randolph-Macon College, students must assume certain responsibilities when moving into the residence halls. Specific fundamental responsibilities that deserve emphasis are outlined below.
A. Responsibility for the Rules
The Code of Student Conduct, Residence Life policies and other College policies are clearly articulated in Fishtales. Students are responsible for knowing and adhering to these policies at all times.
B. Responsibility for Attending Hall Meetings
Hall meetings are held when necessary. Hall meetings are for the students’ benefit and students are responsible for any and all information discussed at the time of the meeting. If residents are unable to attend a hall meeting, they should contact their Resident Assistant.
C. Responsibility for your Living Area
Residents are fully responsible for activities that occur in their room and living area. Even if students are not actively involved in a policy violation, they may be held responsible if they are present during a violation or if they give access to their room. Therefore, students should not let visitors in without escort. Students should always lock their room door and windows when they leave, even if only for a few minutes. This will prevent others from committing violations in their room that can have consequences for the residents and the community. Locking rooms can also help prevent theft. Students should not condone violations by their presence. It is the student’s responsibility to put an end to any violation that occurs in their room and living area and to call an RA or Campus Safety if they need assistance.Students are also responsible for the community areas in the residential facilities in which they live (this can include lobbies, hallways, courtyards, study rooms, bathrooms and other areas within the facilities). Students should keep these areas clean and treat them with respect. Students should report vandalism of these areas to the College. Students may be held responsible for community damages at any time, including at the end of the school year.
D. Responsibility for Guests
Overnight guests (same or opposite sex) are allowed, but no more than two consecutive nights and no more than two, two-night periods within any 30-day period. The roommate hosting an overnight guest must obtain permission from their roommate before the guest’s arrival. All non-RMC overnight guests must additionally be registered with Campus Safety. Overnight guests are not allowed when Residence Halls are closed or during exam week (for students and non-students).
Students are responsible for the conduct of their guests when they are present in the residence halls. If a student intends to have visitors or guests in the hall, they should be aware that they may be subject to disciplinary action for the behavior of their guest. Additionally, residence hall staff members reserve the right to ask any individual who is not a resident of the building or hall to vacate the residence halls immediately.
E. Responsibility to Staff
All members of the College community share the responsibility for governing their own conduct. Staff members who, in the course of their duties, are confronted with violations of the Code of Student Conduct or Residence Life policies are required to report them. Staff members are not expected to tolerate abuse in the performance of their duties; therefore, the harassment of any staff member will result in disciplinary action.
F. Responsibilities to the Housing Contract
As a member of our Residence Hall community students have a contractual responsibility with the College and to the community. Part of that responsibility requires that you have a thorough knowledge of the terms and conditions of the housing contract. Students are responsible for fulfilling their responsibility to the contract and all of its terms and conditions. The Office of Residence Life is available to assist students in its best interest to fulfill such responsibility. The housing contract is in effect for the entire academic year to which it applies.
G. Responsibility for Room Maintenance and Damages
Students, the College, the Physical Plant, and the Office of Residence Life share responsibility to maintain the rooms and the residence halls. Work Request Forms are available on-line, and are to be used to report all damages and/ or other maintenance problems. Student responsibilities include: maintaining the condition and cleanliness of their room and its contents, timely and specific reporting of all damages or problems, arrangement of furniture and personal belongings to facilitate easy access by physical plant staff, immediate correction of unsafe or potentially hazardous conditions which students may create in their room as requested by the Residence Life staff, and restitution for damages to the physical area of their room (including the window and the outside of the door).
Article 4: Transgender Student Housing Policy
The College is dedicated to providing safe and comfortable living environments for all students, including those whose gender identity and/or expression does not fit in binary terms of male/female.
A transgender student looking for a supportive living arrangement in the residence halls should contact the Office of Residence Life. We are committed to working with every student to find appropriate accommodations.
Housing assignments for transgender students are guided by the following values:
- Respect for and affirmation of the student’s gender identity and/or expression.
- Prioritized attention to the student’s physical comfort and emotional health.
- Enhancing the student’s opportunity for success at the College by finding an appropriate match between the student’s needs and the options available.
