Purpose:The Macon After Dark Programming Grants exist to financially support student-organized programs and events that accomplish one or more of the following goals: present new initiatives, build campus community, meet needs in under addressed programming areas, promote group collaboration. In addition, the Macon After Dark Programming Grant is designed to allow students to take ownership of their co-curricular experience by providing entertainment on weekend late nights for their peers with guidance from the professionals in the Office of Student Life.
Programming Grant Guidelines:
· Grant funded events must take place on campus and on Friday or Saturday nights
· Events must begin no earlier than 10pm and end no earlier than 1am
· Grant applications for Spring are due by November 15th each year
· Grant applications for Fall are due by April 15 each year
· Grant applications must include a detailed description of the event, a detailed budget, and a detailed publicity plan
· Applications will be reviewed and the selected events will be announced before December 1 and May 1 respectively
· Grant applications should be submitted via OrgSync and will be reviewed by a panel of Student Life Professional Staff and SGA Appointed reviewers
Eligibility and Event Guidelines
· Events must be open to all R-MC Students
· All student organizations applying for funds must be registered with the Office of Student Life. You may check in OrgSync to be certain your organization is registered.
· Preference will be given to multiple organizations that are collaborating together to produce highly engaging events.
· Events must comply with the Student Organization Manual and the Risk Management and Social Host Policy as well as all other College policies
· All sponsored events must be open and advertised to all R-MC students. Events must have the Student Life and Macon After Dark Logos on all publicity.
· MADPG will not fund cash prizes of any kind
· Any equipment or supplies that are purchased with MADPG funds are the property of Randolph-Macon College. Your application should contain a plan for returning those items to the Office of Student Life for storage so it can be made available to other organizations taking advantage of the MADPG.
· MADPG funds may not fund charity events or community organizations. In addition, no admission may be charged nor may donations be collected for charity.
· MADPG funds may not be used to purchase or provide alcohol in any form at events
· The Grant committee reserves the right not to fund recurring or repetitive events
· The committee also reserves the right to award no grants and re-open applications if submissions do not meet the spirit or intention of the MADPG
· The faculty/staff advisor of the awarded organization must agree to be present and to supervise the awarded event. In the case of a co-sponsored event, advisors may split the time, but the Office of Student Life should be notified of who will be supervising the event and at what times
· The number of awarded events will be based on the available funds and quality of proposed event proposals
· Macon After Dark Programming Grants may be the sole funding source for events; however, preference will be given to event applications that include financial support from the sponsoring organizations as well.
· Macon After Dark Programming Grants can range from $100-$500. Organizations are required to submit detailed budgets at the time of submission. Any funds not accounted for or used must be returned to the Office of Student Life the next business day following the event along with the MADPG evaluation form.
· Funding will be awarded through direct payment of vendors who provide services for the event or through reimbursement for expenses related to the event. All expenses should be cleared with the Office of Student Life prior to purchase. The Office of Student Life reserves the right to disallow expenses that fall outside the intent of the grant program as stated above
Student Life Responsibilities
· The Office of Student Life will provide consultation and advice to the group(s) being awarded a Macon After Dark Programming Grant.
· The Office of Student Life will assist with processing of paper work for reimbursement and paying vendors
· The Office of Student Life will meet with the faculty/staff advisor of the group receiving the award upon request to make sure they are aware of procedures for addressing concerns during events.
· The Office of Student Life will promote the Macon After Dark Series of events in poster form as well as in OrgSync and Social Media. Awarded organizations are expected to promote their individual events.