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Doing your job properly is only one of your responsibilities to Randolph Macon. You are also expected to dress, speak, and act in a professional manner.
In addition, you are expected to be familiar with College policy on all matters relating to your work. This section of the manual outlines College policy
regarding some of the more common employee obligations. If you have any questions about your responsibilities, you should discuss them with your
11.1 Personal and Professional Conduct
In addition to job skills, the College expects employees to act with honesty and integrity at all times. Honesty and integrity in the work place is
everyone's responsibility, and you are expected to report to your supervisor or an appropriate officer of the College any suspected breach of professional
ethics, illegal behavior, or flagrant disregard for established rules and regulations. If an employee feels the need to maintain confidentiality when
reporting inappropriate activities, the employee concern may be brought to the attention of any of the three College Ombuds or the Director of Human
Resources. This paragraph constitutes the College’s Whistleblower Policy. The whistleblower shall receive no retaliation or retribution for a report that
was provided in good faith.
When interacting with the public and other members of the Randolph-Macon community, courteousness and cooperativeness should be the standard because they
help define the character and heritage of the College. You may be giving the first impression of the College to a caller.
When interacting with students, employees are expected to conduct themselves in a manner that is consistent with the College mission of developing the
mind and character of our students. Employees should not engage or participate in any activities with students that are contrary to college policy,
inappropriate, harmful, or illegal (e.g. providing alcohol to underage students, etc.).
As a general rule, children are not allowed to accompany employees to the workplace. The College recognizes in certain situations it may be unavoidable
to bring children to the workplace in an emergency for a short time (e.g. prior to a doctor’s appointment, etc.). It is not appropriate for a child to
accompany an employee for an entire day or partial days on a regular basis. In addition, pets are not permitted in the workplace.
11.2 Conflict of Interest
A conflict of interest exists when any individual covered by this policy has a relationship or engages in an activity which adversely influences his or
her judgment with respect to promoting the best interest of the College or which adversely influences the performance of his or her duties to the
A conflict of interest exists when a person benefits financially, either directly or indirectly, from his or her employment by the College by means other
than compensation and benefits paid or granted by the College.
Persons covered by this policy should not only avoid relationships and transactions which constitute a conflict of interest, but also avoid the appearance
of a conflict of interest. Senior staff administrators are required to annually complete the Board of Trustees approved Conflict of Interest
Employees must respect the confidentiality of information to which you have access in the course of your position at the College. All personnel matters
are considered confidential and should only be discussed with your supervisor or their superiors. Check with your supervisor if you are uncertain whether
something is confidential.
11.4 Professional/Business Dress
Administrative and support office staff employees shall dress in a businesslike manner that has a professional appearance and demonstrates respect to
those who visit our campus and to one another. Casual clothing is not acceptable and includes, but is not limited to, jeans, t-shirts, shorts, or tennis
Non-office/field staff employees are expected to dress in a manner appropriate with their duties. For example, campus safety officers and housekeeping and
grounds employees are expected to wear the uniforms provided by the College.
Other employees responding to student needs during non-office hours should wear a visible R-MC badge that easily identifies them as a Randolph-Macon
College employee. Also, if needed in order to perform assigned duties effectively, a senior administrator may approve the use of college provided clothing
such as shirts or jackets which identifies a person as a college employee.
Other staff employees whose duties involve a relatively high level of physical activity are expected to dress in a manner that will minimize exposure to
injuries. Employees working in this capacity will be directed by their supervisor in consultation with the Environmental Health and Safety Programs Manager,
as necessary, to determine the appropriate attire required for their position. Specific questions related to dress should be brought to the attention of
11.5 Solicitation of Employee/Student Names and Addresses
Various lists of employee and student information, including home addresses and telephone numbers, exist throughout Randolph-Macon College for College
community use. At no time should this information be provided to a third party for solicitation or other purposes.
11.6 The Extra Effort
Randolph Macon is largely defined by its employees, and the attitude that you bring to your work is important to the success of the College. You were
hired for your personal qualities as well as your job skills. It is hoped that you will always try to do your best work, not merely the minimum effort
required by a task.
In that same spirit, you are also encouraged to volunteer your services to your community. Many Randolph Macon employees make valuable civic
contributions through their membership in charitable, religious, and service organizations. It is hoped that you, too, will consider making the extra
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