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Staff Handbook

TABLE OF CONTENTS

1. INTRODUCTION

1.1 Welcome to the Randolph-Macon College Community
1.2 Handbook Statement
1.3 Statement of Purpose
1.4 Equal Employment Opportunity Statement
1.5 R-MC Organizational Chart

2. EMPLOYMENT POLICIES AND PROCEDURES

2.1 Records
2.2 Orientation
2.3 Identification Cards
2.4 New Employee Review/Evaluation Period
2.5 Classification of Employment
2.6 Employment Categories
2.7 Outside Employment

3. WORKING HOURS, ATTENDANCE AND TIME OFF

3.1 Working Hours
3.2 Attendance
3.3 Absence from Work
3.4 Meals and Rest Breaks
3.5 College Closing Policies
3.6 Vacation
3.7 Holidays
3.8 Leave Time
3.9 Personal Leave
3.10 Sick Leave
3.11 Maternity Leave
3.12 Uniformed Services/Military Service
3.13 Jury Duty
3.14 Funeral and Bereavement
3.15 Leave of Absence Without Pay
3.16 Volunteer Emergency Work
3.17 Family and Medical Leave
3.18 Nursing Mothers In The Workplace Act

4. PAYROLL & WAGE AND SALARY ADMINISTRATION

4.1 Workweek and Pay Periods
4.2 Time Records
4.3 Overtime
4.4 Compensatory Time
4.5 Payroll Deductions
4.6 Taxes
4.7 Garnishment of Wages
4.8 Correcting Errors in Paychecks
4.9 Salary Administration
4.10 Additional Compensation for Staff who Teach
4.11 Evaluations and Promotions
4.12 Recruitment of Authorized Staff Positions

5. EMPLOYEE BENEFITS

5.1 Insurance
5.2 Life Insurance
5.3 Health and Dental Insurance
5.4 Long-Term Disability Insurance
5.5 Short-Term Disability Program
5.6 Flexible Spending Accounts
5.7 Optional Insurance
5.8 Same-Sex Domestic Partner Benefits Policy
5.9 General Liability Insurance
5.10 Workers’ Compensation
5.11 Unemployment Compensation
5.12 COBRA

6. EDUCATIONAL BENEFITS

6.1 Tuition Remission for Employees
6.2 Tuition Remission for Dependents
6.3 Tuition Exchange for Dependents

7. MISCELLANEOUS BENEFITS

7.1 Cafeteria
7.2 Snack Bar
7.3 Parking
7.4 Library
7.5 Brock Sports & Recreational Center
7.6 Computer Facilities
7.7 Cultural, Social, and Athletic Events
7.8 Admission to Concerts, Plays, and Other Special Events
7.9 Admission to Varsity and Sports Events
7.10 Participation in Intramural Sports
7.11 Bookstore Discounts
7.12 Uniforms
7.13 Virginia Credit Union

8. RETIREMENT PLANS

8.1 Social Security
8.2 The College Retirement Plan
8.3 Retiree Status
8.4 Early Retirement
8.5 Retirement Functions

9. COMMUNICATION OF PERSONNEL POLICY

9.1 Role of the Supervisor
9.2 Email/Website/Bulletin Boards
9.3 Employee Newsletter
9.4 Booklets, Letters, and Memos

10. GENERAL OPERATING POLICIES

10.1 Motor Vehicle Registration
10.2 Personal Use of Telephones
10.3 Computer Usage – Internet & Email
10.4 Use of Cellular Phones
10.5 Purchasing Procedures
10.6 Office Supplies
10.7 Business Expense/Travel
10.8 Media Contact
10.9 On-the-Job Injury Reporting

11. GENERAL EXPECTATIONS

11.1 Personal and Professional Conduct
11.2 Conflict of Interest
11.3 Confidentiality
11.4 Professional/Business Dress
11.5 Solicitation of Employee/Student Names and Addresses
11.6 The Extra Effort

12. WORKING CONDITIONS

12.1 Safety
12.2 Security
12.3 Communicable Disease Control Policy
12.4 Smoking
12.5 Weapons
12.6 Noise
12.7 Amorous Relationships Policy
12.8 Use of Alcohol and/or Other Drugs
12.9 Commendations
12.10 Disciplinary Procedures
12.11 Grievance Procedures
12.12 Working Together
12.13 Policy on Harassment and Non-Discrimination
12.14 Policy on Intellectual Property Rights

13. TERMINATION OF EMPLOYMENT

13.1 Voluntary
13.2 Involuntary
13.3 Employee Responsibilities Following Termination

APPENDIX A

Alcohol and Drug Abuse Prevention Policy

APPENDIX B

R-MC Policy on Intellectual Property Rights

Additonal Site Tools

Contact Information

P.O. Box 5005; 202 Henry Street, Ashland VA. 23005-5505
Main: 804-752-7200 | Admissions: 800-888-1762

© 2011 Randolph-Macon College