HEALTH INSURANCE
The College’s group health insurance plan is administered through Anthem via CICV and the cost is shared by employees and the College.The plan contains a choice between a health maintenance organization(HMO) and a preferred provider(PPO) plan.The College bases its contribution on the HMO cost and pays 80% of individual coverage plus 50% of the remaining cost for family members.
Be sure to sign up at http://www.anthem.com/
**Review your plan and benefits information
**Access health and wellness information
**Communicate with Anthem Member Services and get contact information
**See a list of physicians for your plan
Anthem Customer Services
HMO Customer Services - 1-800-421-1880 (Mon-Fri, 8AM - 6 PM EST)
PPO Customer Services - 1-800-445-7490 (Mon - Fri, 8AM - 6 PM EST)
(Please direct general Prescription questions to the numbers above for your plan)
Prescription Prior Authorization after January 1, 2010: 1-800-338-6180
NextRx Mail Order Pharmacy: 1-800-962-8192 (phone) 1-800-905-9815 (Fax)
Anthem's Next Rx mail order provides a way to save on your prescriptions. Enrollment forms and instructions for Rx Home Delivery are available online at www.wellpointnextrx.com
Below is the link to the mail order form that you can submit for your mail order prescriptions.
https://www.wellpointnextrx.com/shared/noapplication/f0/s0/t0/pw_a134500.pdf
Precision Rx Specialty Solutions: Phone - 1-800-870-6419 and FAX - 1-800-824-2642
Blue View Vision:
Click on "Blue View Vision" above for information about this vision benefit that is part of both the HMO and PPO plans.
Nurse Line (24/7)
PPO - 1-800-337-4770
HMO - 1-800-382-9625
Send Claims to:
Anthem BCBS
P.O. Box 27401
Richmond, VA 23279
DENTAL INSURANCE
The College’s dental plan is administered through Delta Dental and costs are shared in the same manner as that of the health insurance plan. The College bases its contribution on the cost of DeltaCare and pays 80% of individual coverage plus 50% of the remaining cost for other family members.
Delta Dental
Delta Premier Customer Service – (800) 237-6060
DeltaCare Customer Service – (800) 862-0838
Web Site – www.deltadentalva.com
Following is additional information about each of the dental plans:
DeltaCare (DMO)
Delta Dental PPO PLUS Premier
DeltaCare patients must select a participating DeltaCare dentist upon enrollment and it is their responsibility to contact DeltaCare
(1-800-862-0838) when changing dentists. The list of participating dentists is on the Delta Dental website at Find A Dentist: http://www.deltadentalva.com/FindADentist.aspx.
Life and LTD Insurance
The College fully funds a life insurance policy and a long-term disability policy for employees. The life insurance benefit includes accidental death and dismemberment and is equal to twice annual salary up to a maximum of $200,000. Employees are eligible for life insurance coverage on the first day of the month following employment. The long-term disability policy becomes effective following one year of employment and provides approximately 60% of basic monthly earnings following a six-month period of disability. In addition, the long-term disability insurance policy pays 10% of basic monthly earnings to the disabled employee's retirement program for the duration of the disability.
Employees may elect supplemental life insurance for themselves, their spouses, and their children during open enrollment .
The Hartford will be the carrier for life insurance and Long Term Disability effective 1-1-2010.
Optional Insurance
There are several optional insurance programs which are available to employees to which the College does not contribute. Employees may elect these insurances when they are first hired or during the annual Open Enrollment period. These include policies for cancer, intensive care, accident/disability, personal short-term disability, hospital indemnity, legal, and long term care.
Long Term Care Insurance
Randolph-Macon offers employees the opportunity to elect an optional Long Term Care Insurance Plan for eligible actively-at-work employees and their eligible family members. In additional to conventional nursing home coverage, the policy covers services received in your own home, and other types of care facilities may be covered. For information call John Hancock at 1-800-711-9407 or visit the R-MC Long Term Care Web site at http://enroll.jhcorpchoice.com. Human Resources can provide you with a username and password to access this information. For additional information contact our local representative for Long Term Care Insurance, Cathy Danford at (804) 288-8800 or by email at cdanford@jhnetwork.com.
For additional information: John Hancock Long Term Care Insurance Flyer
Legal Resources
The Legal Resources plan is an optional insurance plan that helps employees save on legal expenses. For a modest monthly fee, employees may have access to a broad range of legal services from Central Virginia attorneys including legal counsel and advice, traffic court representation , will preparation, selling or purchasing a primary residence, and many others services. Active employees may sign-up when newly-hired or at open enrollment each January. For addtional information, go the Legal Resources website at www.legalresources.net or contact Human Resources.
Aflac Optional Insurance
AFLAC Toll Free Number: 1-800-992-3522
Flex One Unreimbursed Medical and Day Care Accounts: 1-877-353-9487 (additional information below under Flexible Spending Accounts)
Aflac Claim Forms are below:
http://www.aflac.com/us/en/policyholders/claimFormshtml.aspx
Accident: http://www.aflac.com/us/en/docs/policyholders/claimforms/S_00198.pdf
Accident Wellness: http://www.aflac.com/us/en/docs/policyholders/claimforms/Z06197AD.pdf
Cancer: http://www.aflac.com/us/en/docs/policyholders/claimforms/s-00220.pdf
Cancer Wellness: http://www.aflac.com/us/en/docs/policyholders/claimforms/Z06197CA.pdf
Specified Health Event: http://www.aflac.com/us/en/docs/policyholders/claimforms/S00223.pdf
Flexible Spending Accounts
The College allows the establishment of flexible spending accounts, (FSAs), designed to allow you to pay for UNREIMBURSED MEDICAL and Dental expenses (commonly referred to as "out-of-pocket" expenses) and DEPENDENT DAY CARE expenses on a pretax basis. This program is administered through AFLAC Flex One . Each year during Open Enrollment, employees have the opportunity to sign up for either the Unreimbursed Medical and/or Dependent Child Care flexible spending account.
Flex One Customer Service: 1-877-353-9487
Below is the link to the Flexible Spending Account Participant Handbook: https://secure.rmc.edu/community/public/hr/FSAParticipantHandbook.pdf
Below is the link to the Flex One Dependent Day Care Brochure: http://www.aflac.com/us/en/docs/DDCBrochure.pdf
Aflac Flex One Flexible Spending Account Claim form - Medical & Dependent Care: http://www.aflac.com/us/en/docs/RequestforReimbursmentMedfsaDepfsaPC.PDF
If you wish to receive your reimbursements more quickly, sign up for Direct Deposit and have your reimbursement amounts directly-deposited to your banks account.
Aflac Flex One Direct Deposit Form: http://www.aflac.com/us/en/docs/DirectDepositFormB2006.pdf
Tuition Remission Benefit
The College offers an employee tuition remission benefit. Regular, full-time employees are eligible for the full abatement of tuition and the application fee for two courses per semester at the College, if their supervisors approve of release time for their taking such courses, and if the courses can be accommodated within their work schedules.
After a regular, full-time employee has completed one year of full-time service to the College, and if the employee is responsible for the educational expenses of the dependent children, that employee's dependent children and/or spouse become eligible for a remission of tuition (not including fees, room and board) at the College, including tuition for summer courses. This remission will be reduced by the amount of the Tuition Assistance Grant available from the Commonwealth of Virginia.
In addition, when the employee's service requirement has been met, and if the employee is responsible for the educational expenses of the dependent children, that employee's dependent children become eligible, through the Tuition Exchange Plan, to attend other participating colleges and universities on a tuition-free basis, depending upon the import-export balance existing at Randolph-Macon College and the other institutions (payment of application fees is the responsibility of the dependents). Dependents must, of course, meet the usual standards of admission in effect at the time of their applications.
College Retirement Plan
The retirement plan for the College is carried through TIAA-CREF. Employees become eligible for participation after one year of service or if they have participated in a 403b or 401k plan during the previous 12 months. In addition, supplemental retirement annuities are offered through the Vanguard Group as well as TIAA-CREF. A part-time retirement benefits coordinator is available to encourage employees to begin the retirement planning process as soon as possible. This individual serves as a source of information about the retirement planning process and as the liaison between employees and representatives from TIAA-CREF.
Paid Leave and Holidays
Click this link to see the Accrual Table by Staff Employment Category:
VACATION:
All regular full-time 12 month employees accrue vacation as follows:
0-5 years of service: 10 days per year
5-15 years of service: 15 days per year
15+ years of service: 20 days per year
The college allows carry over of up to 5 vacation days each year that can be used as follows:
· Carry over days can be used as vacation and are “use it or lose it” the following year.
· Carry over days can be put in one’s sick leave bank thereby increasing an employee’s accumulated sick leave days.
Special full-time employees (i.e., those who work nine-, ten-, or eleven-months per year) are not eligible for vacation.
PERSONAL/FAMILY LEAVE:
All regular full-time 12 month employees accrue 5 days personal/family leave per year. Personal/Family Leave cannot be carried over into the next year and is “use it or lose it” within the current year.
Special full-time employees (i.e., those who work nine-, ten-, or eleven-months per year) are eligible for personal/family leave and accrue time proportional to months worked.
SICK LEAVE:
All regular full-time 12 month employees accrue 10 sick days per year. Sick leave is for employee sickness only. Employees are allowed to carry over unused sick days from year to year to be placed in a sick leave bank until a total of 130 days accumulate.
Special full-time employees (i.e., those who work nine-, ten-, or eleven-months per year) are eligible for sick leave and accrue time proportional to months worked.
HOLIDAYS:
The college offers eleven paid holidays:
New Year’s Day
Last day of Spring Break
Memorial Day
Independence Day
Thanksgiving Day and the day after Thanksgiving
5 days during the Christmas period
Faculty employees do not accrue leave time but follow the academic schedule outlined in the College Catalog.
Access to College Facilities and Events
There are many facilities available to employees and family members such as the Library, the Brock Recreational Facility, and the College cafeteria. There is also a wide array of cultural, social, and athletic events such as speakers, plays, concerts, and varsity sporting events. Employees are encouraged to take advantage of these activities. Details regarding the use of facilities are outlined in the Staff and Faculty Handbooks.
Please note all College benefits are outlined in detail in the Staff and Faculty Handbooks. Questions should be directed to the Office of Human Resources regarding details of the benefits described in this summary.