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6.1 Tuition Remission for Employees
Regular and special full time and part-time employees are eligible for the full abatement of tuition and the application fee for up to two regular academic courses per semester at the College if their supervisors give approval, the courses will not interfere with work assignments and the employee’s make up any lost scheduled work hours. Exceptions to this policy as to the number of courses taken may be made only with the written recommendations of the employee's supervisor and the Provost. Employees may also take a regular academic class in summer school if the minimum number of paying students have enrolled for the course. For both summer and regular semester courses, employees must meet the standards appropriate for each course and the course section must have available seats.
Retired employees may also take up to two regular academic courses per semester contingent upon space availability.
If an employee terminates employment at such time they are taking college courses, the decision as to whether the former employee can continue in the class will be made on a case by case basis depending on the circumstances surrounding the termination and a prorated fee may be applied.
6.2 Tuition Remission for Dependents
If a regular or special full time employee is responsible for the educational expenses of their dependent child(ren), as defined by the IRS, that employee's dependent child(ren), spouse and/or same-sex domestic partner (see Section 5.8) become eligible at the next academic cycle following the employee’s date of hire for a remission of tuition (not including fees, room and board) at the College. This remission also includes tuition for summer academic courses. Tuition remission for study abroad programs are limited to degree seeking students at Randolph-Macon College only.
Dependent children, as defined by the IRS, of currently employed regular part-time employees are eligible for a 50% tuition remission provided the employee has worked for the College at least one year consecutively and provided further that she/he has worked at least twenty hours per week.
Dependent children, as defined by the IRS, of a retired, totally disabled, or deceased employee who completed 10 or more consecutive years of full time service to the College and who retired, died or became totally disabled while employed at Randolph Macon are eligible for a remission of tuition (not including fees, room and board) at the College, including tuition for summer academic courses.
Such dependents must, of course, meet the usual standards of admission in effect at the time of their applications, and must pay the regular application fee. Applicants wishing to be considered for other financial assistance based on need must submit the appropriate Free Application for Federal Student Aid (FAFSA). Details are available from the Financial Aid Office.
It should be noted that the maximum total of all Randolph-Macon non-need based awards (i.e. scholarships, family grants, minister’s family grants, pre-ministerial grants, employee tuition remission, and tuition exchange) plus the Virginia Tuition Assistance Grant may not exceed tuition.
6.3 Tuition Exchange for Dependents
If a regular or special full time employee is responsible for the educational expenses of their dependent child(ren), as defined by the IRS, that employee's dependent child(ren)become eligible to apply for tuition exchange at the next academic cycle following the employee’s date of hire. The College participates in the following tuition exchange programs:
Tuition Exchange Plan: Tuition Exchange is an association of over 600 colleges and universities offering scholarships (full tuition not including fees, room and board up to a set rate) to members of faculty and staff families employed at participating institutions. Institutions are required to maintain an import export balance resulting in not all families receiving an award. For more information and a list of participating institutions go to http://www.tuitionexchange.org.
Council of Independent Colleges Tuition Exchange Program (CIC-TEP): CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC-TEP institutions. Each participating institution in the network agrees to import a limited number of students on the same admission basis as they accept all other students, without regard to the number of students it exports. For more information and a list of participating institutions go to http://cic.org.
For both programs above, dependents must meet the usual standards of admission in effect at the participating institutions at the time of their applications. Application details are available from the Financial Aid Office. Also, if the parent of a dependent child terminates employment at the College during the academic term the dependent tuition benefit will terminate at the end of that same academic term.
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