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The policies, procedures, and benefits outlined in this manual are NOT terms or conditions of employment, and do NOT create contracts or offers to
contract with any employee.
2.1 Personnel Records
The Office of Human Resources has the responsibility for maintaining central files of personnel information, which include but are not limited to:
Your file is available for your review in the Office of Human Resources, and you are responsible for keeping information in it current by notifying Human
Resources and your supervisor of any changes.
The orientation program is designed to acquaint new employees with Randolph Macon College. Along with this manual, you are given a package outlining your
insurance, retirement, and other benefits. For some positions, the orientation will include job specific formal training such as the use of the telephone,
photocopier, or other equipment.
2.3 Identification Cards
You are required to have your R-MC identification (ID) card made as soon as possible. ID cards are produced in Campus Safety. Your ID is useful for many
purposes such as gaining access to various buildings, checking out library materials, gaining access to R-MC sporting events, and taking advantage of R-MC
2.4 New Employee Review/Evaluation Period
After three months of employment, supervision will usually conduct an evaluation of your performance, as to whether it measures up to standards for good
employees. The results will be discussed with you by your supervisor.
In some cases an employee may undergo an evaluation period as a result of a transfer or promotion.
The College reserves the right to extend any evaluation period. The designation of any such evaluation period does not constitute an obligation on the
part of the College to retain the employee until the end of the period or thereafter. Both during and after the evaluation period the employee remains an
at-will employee, and either the College or the employee may terminate the working relationship without advance notice, for any reason or no reason at
2.5 Classification of Employment
Employees of Randolph Macon College are classified as Faculty or Staff.
Exempt: All exempt employees are salaried and are exempt from the minimum wage and the overtime provisions of the Wage and Hour laws of the
Fair Labor Standards Act. Exempt employees do not record hours worked.
Non exempt: Employees classified as non-exempt are paid hourly. These employees are subject to the minimum wage and overtime provisions under
the Wage and Hour laws. Non-exempt employees must record hours worked.
2.6 Employment Categories
Employees are categorized as full-time (regular and special), part-time (regular, special and other), and temporary.
Any part-time employee who works 1,000 hours or more in a consecutive 12-month period is eligible to join the college retirement plan typically following
one year of service. Part-time employees are also eligible upon hire to participate in the employee salary deferral portion of the retirement plan. See
Section 8 – Retirement Plans for eligibility details.
Temporary Employees And Independent Contractors are those hired "as-needed" and usually by contractual arrangements.
2.7 Outside Employment
Because holding a second job might present a conflict of interest or interfere with your efficiency as an R-MC employee, "moonlighting" is discouraged.
Before deciding to accept employment outside the College, full time employees should discuss this decision with their supervisors.
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