Payment Procedure and Policy for R-MC J-term Study/Travel Courses
Q: When do students register for J-term?
A: J-term pre-registration opens at the same time as fall
pre-registration (April 25, 2013 for J-term 2014). Students must take a signed add-form
and a $100 non-refundable deposit (cash or check payable to Randolph-Macon
College) to the registrar’s office to be added to a study/travel course. (Note:
Students also need to obtain the instructor’s signature for the courses with “Permission
of Instructor”). October 1 is the last day to Add or drop
J-term study/travel courses.
Q: What opportunities are available?
A: Plenty of international opportunities exist for students
in every major! R-MC regularly offers 20-25 J-term study/travel opportunities. Some
examples of J-term 2014 course offerings: comparative legislatures and film music
in Japan; the Christian heritage of Italy; biodiversity and systematics of Southern
African beetles; the art and archaeology of Israel and more. Please visit the J-term 2014 page for
Q: Is J-term study/travel only for foreign travel?
A: While we have had a few study/travel courses in the
U.S. (California and Louisiana for example), the majority take place abroad.
Q: Are there many additional expenses?
A: Additional costs not typically included: purchasing
or renewing a passport; visa (required for some countries); and immunizations. Details
about what is covered and what is not will be described in the individual course
brochure, found on the J-term 2014 section on the Office of International Education’s
website or provided directly by the instructor.
Q:What are the fees and how are they billed?
A: Student program fees vary depending on the course.
Once registered, students are required to meet the deadlines for deposits and a
full payment listed
here, unless the instructor established an earlier deadline.
Q: What steps are necessary and when are they to be completed?
A: Please see below.
Q: Safety in foreign countries
A: While traveling does entail some risks, Randolph Macon
College is committed to doing everything reasonably possible to provide participants
with a healthy and safe study abroad experience. Your daughter or son will be provided
information regarding safety and health tips, as well as suggestions on how to avoid
risks. Also, important emergency and safety tips are provided during the pre-departure
orientation, in the J-term Student Guide and on handouts (available on the OIE’s
website) as well as through
The OIE staff is on call for the duration of the J-term study/travel courses and
works with the college’s Campus Safety Office and college officials to respond and
provide prompt assistance in case of an emergency abroad. In case of emergency,
parents should first call Campus Safety at (804) 752-4710, which is staffed 24 hours
a day, including holidays; personnel there are prepared to relay information to
the OIE staff person on call.
Q:What about health insurance? Is trip cancellation insurance available?
A: The cost of the study/travel course includes group travel
insurance, in which you/your child will be automatically enrolled by the Office
of International Education (Note: exceptions may be made in cases where the instructor
works with a program provider that provides medical insurance as part of the trip
package). This insurance package is a specially designed program to insure that
the medical and travel needs of our students are met.
Please note that the policy has limitations. You cannot cancel for any reason
and expect to receive your money back. However, for specific circumstances (typically
medical in nature), there is a cancellation provision that allows up to $3,000 to
be refunded. For specific information about cancellation, or other provisions of
the policy, please visit the
mandatory insurance information section of the Office of International Education’s
In addition, in the unlikely event of a withdrawal from a study/travel course, we
strongly recommend you consider purchasing an individual travel insurance policy
that will cover cancellations for any reason. Please be aware that
this is an individual policy and you are responsible for enrolling
yourself; this type of coverage often requires purchasing within 15 days
of the $100 deposit paid at time of registration. We cannot guarantee this policy
as it is an individual plan and it will be your responsibility to meet all of its